Assistant Manager, Human Resources

Job Title: HR Assistant Department: Human Resources Reports to: Head of Governance and Internal Audit Location: UAE, Sharjah

1. Job Purpose To support the daily HR operations by handling administrative and documentation tasks, maintaining employee records, and assisting in payroll, recruitment, and government-related processes, ensuring accuracy, compliance, and proper implementation of company policies.
2. Key Responsibilities HR Administration

• Maintain and update employee files, ERP records, and physical and digital documentation.
• Prepare HR letters, certificates, warnings, and internal forms. Payroll Support
• Assist in collecting payroll data (attendance, leaves, deductions, overtime).
• Prepare payroll inputs and submit them to Finance
• Maintain confidentiality of salary information.
• Support final settlement preparation when required. Recruitment Support
• Assist the Recruiter in publishing, filtering CVs scheduling interviews.
• Ensure all onboarding documents are signed and complete. Government & PRO Coordination
• Prepare documents required for visas, labour contracts, and renewals.
• Coordinate with PRO for employee transactions.
• Track expiry dates for visas, labour cards, and IDs.
• Maintain records of government documents. Employee Records & Compliance
• Ensure employee files are complete and updated.
• Maintain confidentiality of HR records.
• Follow company policies in all HR documentation.
• Support audits when requested.

1. Qualifications

• Diploma or Bachelor's degree in Human Resources, Business Administration, or related field.
• 1–3 years of experience in HR
• Knowledge of UAE Labour Law is preferred.
• Experience in excel is an advantage.

1. Skills & Competencies

• Good organizational and communication skills.
• Attention to detail.
• Ability to handle confidential information.
• Ability to follow instructions accurately and work under pressure. Coordination with: Recruiter – PRO – Department Heads – Finance